Riffo’s Naming Academy

What are the best naming habit to manage a load of files? How to setup a naming rule
to handoffs in your industry? We collected several examples for your reference.

Why is good naming important?

Improved Organization

Files are systematically arranged, making it easier to find related documents

Version Control

Proper naming conventions ensures that the latest version is always identifiable

Collaboration Efficiency

Facilitates collaboration and ensures consistency

Long-Term Usability

Files remain accessible and understandable over time

Enhanced Searchability

Consistent naming reduces time spent locating files

Reduced duplication

Clear and standardized names help avoid creating duplicate files by mistake

Examples ↓

FOR RESEARCHERS

Research Data Naming

For University Guidelines, standardized naming conventions to ensure consistency and ease of access to research data across academic institutions.

YYYY+ProjectName+Version+ResearcherInitials

More about Research data naming guide ↗

FOR TECH COMPANIES

Corporate File Organization

Efficient file organization strategies for technology companies, focusing on scalability and collaboration. Implementing a hierarchical folder structure with clear naming conventions.

ProjectName+Department+Date+Version

Tech industry file management practices ↗

FOR AGILE TEAMS

Agile Development Project Naming

Naming conventions tailored for Agile development projects to improve clarity and version control.

ProjectName+SprintX+FeatureX+Version

Agile naming conventions ↗

RECOMMENDATION 4

Medical Records Naming

Best practices for naming and organizing medical records to ensure compliance and accessibility.

PatientID+Date+FeatureX+DocumentType

Healthcare Document Management Guidelines ↗

FOR ACADEMIC STUDENTS

Academic Paper Organization

Guidelines for naming academic papers, theses, and dissertations to ensure they are easily found and cited.

Journal+Year+Keywords+Author+CorrespondingAuthor+Title

Academic Paper Organization ↗

FOR LEGAL WORKERS

Legal Document Naming

Structured naming conventions for legal documents that enhance retrieval efficiency and maintain legal standards.

CaseNo+ClientName+DocumentType+Date

Legal Document Naming Standards ↗

FOR MEDIA STUDIOS

Media File Management

Efficient naming systems for managing large volumes of photo and video files, particularly in creative industries.

Date+ClientName+ProjectType+SequenceNumber

Media File Organization Tips ↗

FOR GRAPHIC DESIGNERS

Design Assets Organization

Tips on categorizing and naming design assets for easy retrieval and version control in creative projects.

Project+AssetType+Version

Design Asset Management Techniques ↗

FOR FINANCIAL AGENTS

Financial Records Naming

Conventions for labeling and storing financial documents to ensure accuracy and quick access during audits.

Year+Month+Client+TransactionType

Financial Document Naming Best Practices ↗

FOR E-COMMERCE STORES

E-commerce Product Files

Tips on organizing and naming files related to e-commerce products, such as images, descriptions, and specs.

ProductID+Category+ImageType

E-commerce Product Files Naming ↗

FOR STUDENTS

Student Assignments Naming

Naming conventions for managing student assignment files, ensuring they are easily identified and submitted.

StudentName+CourseCode+AssignmentNumber

Student Assignments Naming Guide ↗

Create your naming convention

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